The Learning Hub

East Dunbartonshire Council

 PRIVACY NOTICE – MULTI-AGENCY LEARNING AND DEVELOPMENT

 

Who will process my information?

The personal information you provide to East Dunbartonshire Council (“us” / “we”) or which we collect about you (“Your Information”) will be processed by us.

 You can contact us at:

12 Strathkelvin Place, Kirkintilloch, G66 1TJ

0300 123 4510

customerservices@eastdunbarton.gov.uk

 

Why will my information be processed?

Your Information will be processed by us so we can provide you with multi-agency learning and development opportunities as required to enable you as a partner agency employee to improve your public protection knowledge and skills. We provide these opportunities through a programme of events and courses coordinated by East Dunbartonshire Adult and Child Protection Committees. The Council remains responsible for controlling Your Information.

 Your Information may also be processed to:

·         check the information we hold is accurate;

·         prevent and/or detect crime; and

·         protect public funds.

 The Council may also be given personal information about you by another person or organisation, for example your employer when they are arranging your attendance at a multi-agency learning event on your behalf. We will let you know when we receive such information and give you an updated privacy notice if the law says we must.

 

What sort of information will you process?

We will process identifying information, such as your name, job role, email address, organisation role and address, as well as information on the type of learning or training undertaken or to be undertaken, and any information provided by you for quality monitoring and assurance purposes.

 

Who might my information be shared with?

Your Information might be shared with

·         Your employer

·         The training facilitator

 Your Information will always be shared with these people and organisations on a “need to know” basis.

We will also share Your Information where necessary in order to protect children and adults at risk of harm, prevent crime and preserve life.

Your Information may also be shared with such people if we are required by law to provide such information to them.

 

Why is it necessary for the Council to process my information?

The processing of your information is necessary to allow the Adult Protection Committee set up by the Council to undertake its statutory functions under Section 42 of the Adult Support & Protection (Scotland) Act 2007, and in particular to make arrangements to improve the skills and knowledge of local partner agency managers and staff who have legal and regulatory responsibilities in relation to adult support and protection.

It is also necessary to enable the Council to undertake its public task in relation to the provision of child, adult and other public protection services. The ongoing provision of awareness and training and enables the Council to effectively provide up to date information as well as serving the interests of the Council as the lead agency for statutory Child and Adult Protection activity. Such training allows other statutory and regulatory processes to be delivered effectively.

 

Do I have to provide my information to you?

Without the correct information about you we will not be able to provide you with the learning and training you or your employer has requested to enable you to improve your public protection knowledge and skills.

 

How long will you keep my information for?

East Dunbartonshire Council uses the Scottish Council on Archives Records Retention Schedules (SCARRS) to manage the amount of time the Council keeps information. Further information on these can be found here. http://www.scottisharchives.org.uk/scarrs

 Your information will kept for a minimum period of time after you access learning or training from us.

 ·         01.006.032 and 01.006.031 Adult Protection Committee records

 We will keep your information for a minimum of five years after you access ASP learning or training from us to enable the Committee to fulfil its functions, after which it will be deleted or destroyed.

 ·         10.008.001 Education and Skills: Lifelong Learning

 We will keep this information for a minimum of five years after you access other learning and training from us to develop your public protection knowledge and skills, after which it will be deleted or destroyed.

 

What are my rights?

• Right of Access

You have the right to access the personal information we hold about you. This right is called a Subject Access Request, often referred to as a SAR.

 You can receive a copy of your personal data held by us, details on why it is being used, who it has been/ will be shared with, how long it will be held for, the source of the information and if we use computer systems profile or take decisions about you. Details on how to submit a Subject Access Request can be found here. https://www.eastdunbarton.gov.uk/council/data-protection/subject-access-request

•  Right to rectification

You have the right to request we correct any information held about you that is inaccurate.

• Right to erasure

You have the right to request that we delete the personal information about you. This right is known as the right to be forgotten.

•  Right to restrict processing

You have the right to request that we stop using your personal information, while retaining a copy of it.

•  Right to object

You have the right to object to our use of your personal data. The Council will have to demonstrate why it is appropriate to continue to use your personal data.

 

Who do I contact if I have any complaints or concerns about how my information has been handled?

You have the right to complain to the Information Commissioner’s Office should you be unhappy with the way the Council has processed your personal data. Details on how to report a concern can be found here https://ico.org.uk/concerns/

 Should you have any questions or concerns about the Council’s handling of Your information, you can contact  our Data Protection Officer who will be happy to discuss these with you.

East Dunbartonshire Council Data Protection Officer

Karen Donnelly

12 Strathkelvin Place, Kirkintilloch, G66 1TJ

Email: Karen.Donnelly@eastdunbarton.gov.uk

Tel: 0300 123 4510